Google Docs Tips – Tips for Beginners, Hotkeys

Google Docs can be compared and do have some similarities in the Microsoft Word, generated and owned by Microsoft. This online tool allows a user to create documents. It is also free to use without any required additional payments. It can be accessed and used on its own website on the internet.

To gather more information about the tips in using the Google Docs, let us proceed to the next one.

Top Google Docs Tips

Share your Docs to Other People

Sharing a particular document can lead to the expansion of knowledge and information. The docs that you had created can be shared with other people through the use of the internet. You can also try publishing your work in some publishing companies.

Edit a Photo

A photo can perform well in your document. It can help to deepen the knowledge and understanding of your audience, so you better apply it. A photo can be edited in the Google Docs, and add some features.

Tag your fellow colleagues in your Document

To do this thing, just simply type + or @ sign and then type the name of your colleagues. This is vital to let your colleagues be informed about your document.

Share to your Collaborators

Collaboration is essential to achieve a harmonious relationship and communication between other contributors. In Google Docs, you can email your documents directly to your collaborators to inform them.

Send your Updated Resume to your Employers

In terms of a job application, you can directly send your resume to your employers via Google Docs. Less hassle and successful passing of resume can be achieved once this is used.

Insert a Map in your Document

It may be new to you, but this is also offered by the Google Docs. You can gather a particular map from any of your sources, and then place it in your document. This is vital especially to that tour guiding jobs wherein they can easily send their customers with a clear copy of the map of their destination.

Learn some Particular Shortcuts in Using Google Docs

Awareness to keyboard shortcuts can give way to an effective and faster accomplishment of documents. See the complete hotkeys below.

Adjustments in the Setup of your Page

To perform this feature, just simply go to the page setup option and then in the file section, make your adjustments.

Translation of your Whole Document

Your document can be easily translated into several languages by using Google Docs. With this, the expansion of your document’s limitation can be achieved. It can break the language barrier and provide appropriate information.

Offline Editing

In Google Docs, you can edit your work even though you are not connected on the internet.

Split a Document into Columns

To get started setting up your multi-column document, click on the Format menu option and hover Columns on the expanded menu. Here, you’ll see icons of pages with one, two, and three columns.

Change to Landscape Orientation in Google Docs

It is natural that you always want to have the best view of your documents on the web. Meanwhile, the most documents on the web are in a portrait orientation. Well, do you want to change it to landscape orientation? Then, this article will help you.

The first step to do is to click the File menu on the top of your screen. Then, you can proceed to the Page setup on the expanded menu. There, you can find options for landscape and portrait orientation.  It also includes paper size settings wherein you can set the inches, size, and margin and background color. You can change the color background with your custom hex color code.

As you set the orientation in the landscape, you can have wider tables and images compared to portrait orientation. You can select the Set as the default option if you need to work in a multi-document project with a landscape orientation. However, you must also learn about the consequences of changing the orientation settings in Google Docs. Among its drawbacks is that you can change the document’s entire orientation, and can’t set it for single pages.

Another disadvantage of changing to landscape orientation is that the media in the document can be reordered or changed in unintended ways if you make documents in portrait orientation and switch it to landscape orientation. It requires you to do manual cleanup which is time-consuming.

Changing documents to landscape orientation in Google Docs is easy, simple and effective. It can be helpful especially if you are going to make documents on media and other big page elements. In moving the orientation of your document in Google Docs, you must update it quickly. Even more important, you must always check your documents as you change its orientation to avoid possible problems in the future. It can be quite stressful if you need to manually fix your document if you are working with a big project.

Some elements of your documents can be affected especially if you change the orientation in the middle of your editing process. So, you must be careful in working with your documents in Google Docs. Now that you have learned to change your document to landscape orientation in Google Docs, you can have more customized documents that will fit your particular project needs. The process is easy, so you can quickly finish your project without hassle.

Google Docs Hotkeys

CopyCtrl + C
CutCtrl + X
PasteCtrl + V
Paste without formattingCtrl + Shift + V
UndoCtrl + Z
RedoCtrl + Shift + Z
Insert or edit linkCtrl + K
Open linkAlt + Enter
Show common keyboard shortcutsCtrl + /
Every change is automatically saved in Drive
Ctrl + S
PrintCtrl + P
OpenCtrl + O
FindCtrl + F
Find and replaceCtrl + H
Find againCtrl + G
Find previousCtrl + Shift + G
Hide the menus (compact mode)Ctrl + Shift + F
Insert page breakCtrl + Enter
Search the menusAlt + Z
Alt + /
Text formatting
BoldCtrl + B
ItalicizeCtrl + I
UnderlineCtrl + U
StrikethroughAlt + Shift + 5
SuperscriptCtrl + .
SubscriptCtrl + ,
Copy text formattingCtrl + Alt + C
Paste text formattingCtrl + Alt + V
Clear text formattingCtrl +
Increase font sizeCtrl + Shift + >
Decrease font sizeCtrl + Shift + <
Paragraph formatting
Increase paragraph indentationCtrl + ]
Decrease paragraph indentationCtrl + [
Apply normal text styleCtrl + Alt + 0
Apply heading style [1-6]Ctrl + Alt + [1-6]
Center alignCtrl + Shift + E
Right alignCtrl + Shift + R
JustifyCtrl + Shift + J
Numbered listCtrl + Shift + 7
Bulleted listCtrl + Shift + 8
Images and drawings
Resize largerCtrl + Alt + K
Resize larger horizontallyCtrl + Alt + B
Resize larger verticallyCtrl + Alt + I
Resize smallerCtrl + Alt + J
Resize smaller horizontallyCtrl + Alt + W
Resize smaller verticallyCtrl + Alt + Q
Nudge up, down, left, or rightArrow keys
Nudge by a pixelShift + Arrow keys
Rotate clockwise by 15°Alt + Right arrow
Rotate counterclockwise by 15°Alt + Left arrow
Rotate counterclockwise by 1°Alt + Shift + Left arrow
Rotate clockwise by 1°Alt + Shift + Right arrow
Close drawing editorCtrl + Esc
Shift + Esc
Insert commentCtrl + Alt + M
Open discussion threadCtrl + Alt + Shift + A
Enter current commentholding Ctrl + Alt, press E then C
Move to next commentholding Ctrl + Alt, press N then C
Move to previous commentholding Ctrl + Alt, press P then C
Insert footnoteCtrl + Alt + F
Enter current footnoteholding Ctrl + Alt, press E then F
Move to next footnoteholding Ctrl + Alt, press N then F
Move to previous footnoteholding Ctrl + Alt, press P then F
Context (right-click) menuCtrl + Shift + X
File menuAlt + F
Edit menuAlt + E
View menuAlt + V
Insert menuAlt + I
Format menuAlt + O
Tools menuAlt + T
Table menuAlt + B
Help menuAlt + H
Accessibility menu
(present when screen reader support is enabled)
Alt + A
Input Tools menu
(available in documents in non-Latin languages)
Ctrl + Alt + Shift + K
Toggle input controls
(available in documents in non-Latin languages)
Ctrl + Shift + K
Text selection with keyboard
Select allCtrl + A
Extend selection one characterShift + Left/right arrow
Extend selection one lineShift + Up/down arrow
Extend selection one wordCtrl + Shift + Left/right arrow
Extend selection to the beginning of the paragraphCtrl + Shift + Up arrow
Extend selection to the end of the paragraphCtrl + Shift + Down arrow
Select current list itemholding Ctrl + Alt + Shift, press E then I
Select all list items at current levelholding Ctrl + Alt + Shift, press E then O
Text selection with mouse
Select wordDouble-click
Extend selection one word at a timeDouble-click + drag
Select paragraphTriple-click
Extend selection one paragraph at a timeTriple-click + drag
Screen reader support
Enable screen reader supportCtrl + Alt + Z
Alt + Shift + ~
Speak selectionCtrl + Alt + X
Speak from cursor locationCtrl + Alt + R
Announce cursor locationholding Ctrl + Alt, press A then L
Announce formatting at cursor locationholding Ctrl + Alt, press A then F
Speak the table column and row headerholding Ctrl + Alt + Shift, press T then H
Speak the table cell locationholding Ctrl + Alt + Shift, press T then N
Speak the table row headerholding Ctrl + Alt + Shift, press T then R
Speak the table column headerholding Ctrl + Alt + Shift, press T then C

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